Administrative Assistant II
REPORTS TO Principal/Designee
SALARY SCHEDULE/GRADE See Board Approved Salary Schedule CONTRACTED DAYS AND/OR HOURS See Board Approved Salary Schedule
EXEMPT STATUS Non-exempt
JOB CLASS CODE 7765
POSITION CLASSIFICATION Classified
DATE APPROVED 04/25/2023
QUALIFICATIONS
Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law Minimum of three years of experience in a related field Valid Kentucky driver's license
POSITION SUMMARY
Perform various specialized secretarial and administrative support duties in the middle or high schools; organize and coordinate office activities and communications to assist the administrator with assigned functional areas of responsibility including financial tasks and reports.
DISTRICT AND SCHOOL PRIORITY ALIGNMENT
Align actions with District and school values and core priorities, policies & procedures, vision, and mission statements.
PERFORMANCE RESPONSIBILITIES
Perform various specialized duties independently in support of functions of the building/department; interpret and apply rules and regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate including financial tasks and reports. CCPS WINCHESTER, KY 40391 #JoinTheCCPSFamily
P. 859.744.4545 F. 859.744.4005
Coordinate communication between the administrator and District personnel, students, educational institutions, vendors, other outside organizations, and the public; obtain and provide information, coordinate activities, and resolve problems. Research, review, check, correct, and compile various information; verify data for accuracy, completeness, and compliance with established procedures; input and retrieve computerized data in computer systems as required. Prepare and maintain a variety of records, logs and files, including information of a confidential nature; maintain the confidentiality of information and records. Schedule meetings, conferences, and appointments for assigned administrator; maintain administrator's calendar; arrange travel accommodations as necessary. Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations. Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents. Receive, process, and route mail; order, issue, and maintain department supplies, forms, and equipment. Monitor office workflow and assure compliance with established timelines, procedures, and quality standards. Perform related duties as assigned.
KNOWLEDGE AND ABILITIES
Adhere to the District Code of Conduct Correct English usage, grammar, spelling, punctuation, and vocabulary District organization, operations, policies, procedures, and objectives Applicable sections of Kentucky Administrative Regulations and other applicable laws Interpersonal skills using tact, patience, and courtesy Possess verbal and written communication skills Analyze situations accurately and adopt a practical course of action Efficiently operate office equipment and maintain records and files according to policies and procedures.
PHYSICAL DEMANDS
Wide range of physical movement. Use of speech, vision, and hearing. Use of hands for simple grasping and fine manipulations. Bending, squatting, and reaching can lift, carry, push, or pull light weights. Indoor and outdoor activity Lift to 25 pounds, potentially repetitively |