PERFORMANCE RESPONSIBILITIES
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Assist the Superintendent with administrative matters; interview callers, exercising considerable judgment and applying experience in making decisions; provide information in accordance with established procedures and policies; refer problems requiring technical answers to appropriate administrators.
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Coordinate preparation of the Board of Education agenda; assure proper content, format, order and supporting documentation; confer with submitting departments as needed regarding revisions and corrections and attend Board meetings.
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Oversee and coordinate the preparation of official minutes of Board meetings and maintain official record of the minutes.
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Provide assistance to the Board of Education as needed, including research of policy questions and coordination of Board requests and activities; maintain subject indexes of Board actions for historical and reference purposes; maintain other records required by policy, regulations or law.
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Assist the Superintendent with the development of the Superintendent’s calendar with various groups both within and outside the District.
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Conduct initial interviews on the phone or in person with students, teachers and parents; answer questions, refer to an appropriate staff member; receive and resolve complaints as appropriate or refer matters to proper personnel.
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Screen and route the Superintendent’s incoming correspondence; indicate coverage and action required; follow up to assure prompt response or action, consulting, as necessary, with legal advisors and other administrators.
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Maintain information regarding confidential matters; attend a variety of meetings and record proceedings in a prescribed manner. Remain current concerning issues, situations, and conditions of special interest to the Superintendent and Board members.
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Exercise discretion in disseminating information, explaining policies and procedures and speaking as directed for the Superintendent in personal and telephone contacts and meetings.
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Research records and obtain information from other officers and agencies as necessary to perform assigned duties.
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Compose effective correspondence independently; reference policies, rules and regulations in preparing correspondence; review and edit material prepared by others.
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Conduct research of problems and situations, consulting with involved staff members, investigating policies and procedures and gathering background materials; prepare reports involving research as directed for use by the Superintendent.
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Consult with District personnel and others concerning specific issues and situations.
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Perform various general secretarial duties, including sorting and routing mail; receive and refer telephone calls; operate a computer, copier, and other equipment as required.
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Perform related duties as assigned.
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