Administrative Assistant II

REPORTS TO Principal/Designee

 

SALARY SCHEDULE/GRADE See Board Approved Salary Schedule
CONTRACTED DAYS AND/OR
HOURS See Board Approved Salary Schedule

EXEMPT STATUS Non-exempt

 

JOB CLASS CODE 7765

 

POSITION CLASSIFICATION Classified

 

DATE APPROVED 04/25/2023

 

QUALIFICATIONS

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as
required by Kentucky law
Minimum of three years of experience in a related field
Valid Kentucky driver's license

POSITION SUMMARY

 

Perform various specialized secretarial and administrative support duties in the middle or high schools; organize and coordinate
office activities and communications to assist the administrator with assigned functional areas of responsibility including financial
tasks and reports.

DISTRICT AND SCHOOL PRIORITY ALIGNMENT

Align actions with District and school values and core priorities, policies & procedures, vision, and mission statements.

PERFORMANCE RESPONSIBILITIES

Perform various specialized duties independently in support of functions of the building/department; interpret and apply rules and
regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate including financial
tasks and reports.
CCPS
WINCHESTER, KY 40391
#JoinTheCCPSFamily

P. 859.744.4545
F. 859.744.4005

Coordinate communication between the administrator and District personnel, students, educational institutions, vendors, other
outside organizations, and the public; obtain and provide information, coordinate activities, and resolve problems.
Research, review, check, correct, and compile various information; verify data for accuracy, completeness, and compliance with
established procedures; input and retrieve computerized data in computer systems as required.
Prepare and maintain a variety of records, logs and files, including information of a confidential nature; maintain the
confidentiality of information and records.
Schedule meetings, conferences, and appointments for assigned administrator; maintain administrator's calendar; arrange travel
accommodations as necessary.
Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures
and regulations.
Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other
documents.
Receive, process, and route mail; order, issue, and maintain department supplies, forms, and equipment.
Monitor office workflow and assure compliance with established timelines, procedures, and quality standards.
Perform related duties as assigned.

KNOWLEDGE AND ABILITIES

Adhere to the District Code of Conduct
Correct English usage, grammar, spelling, punctuation, and vocabulary
District organization, operations, policies, procedures, and objectives
Applicable sections of Kentucky Administrative Regulations and other applicable laws
Interpersonal skills using tact, patience, and courtesy
Possess verbal and written communication skills
Analyze situations accurately and adopt a practical course of action
Efficiently operate office equipment and maintain records and files according to policies and procedures.

 

PHYSICAL DEMANDS

Wide range of physical movement.
Use of speech, vision, and hearing.
Use of hands for simple grasping and fine manipulations.
Bending, squatting, and reaching can lift, carry, push, or pull light weights.
Indoor and outdoor activity
Lift to 25 pounds, potentially repetitively